Peace Love & Sillyness

Writing E-mail, Memos, and Proposals

Posted on: 12/01/2010

These are my Ch.14 notes from Public Relations Writing & Media Techniques

E-mail

  • reduces the cost of employee communications
  • increases the distribution of messages to more employees
  • flattens the corporate hierarchy
  • speeds decision making
  • it is a good way for PR writers to send media advisories & news releases to the media
  • it is not suitable for all person-to-person communication and should never be a substitute for face-to-face communication
  • you can be somewhat informal in emails, but you still need to pay attention to grammar, spelling, punctuation, & sentence structure

Memorandums (Memos)

  • is a brief written message, usually a page or less in length
  • it can ask for information, supply information, confirm a verbal exchange, ask for a meeting, schedule or cancel a meeting, remind, report, praise, caution, state a policy, or perform any other function that requires a written message
  • hard copies of memos are usually distributed even if it was sent via e-mail
  • should be specific & to the point; the subject line should state exactly what the memo is about
  • every memo should include 5 things:
  1. date
  2. to
  3. from
  4. subject
  5. message

Proposals

  • are a management technique to consider new programs and policies
  • the purpose is to get something accomplished – to persuade management to approve and authorize some important action that will have a long-lasting effect on the organization or its people
  • can be presented in a few or multiple pages
  • proposals will be more compelling if these 4 things are included:
  1. show a need
  2. satisfy the need
  3. show benefits
  4. call for action
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1 Response to "Writing E-mail, Memos, and Proposals"

Muchos Gracias for your blog post.Really looking forward to read more. Will read on…

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